§ 2-50.1. Preapproved payment of claims.

(a)

Unless otherwise addressed by Indiana State law, the Board of Public Works of the City of South Bend, Indiana, on request of the City Controller, may make claim payments in advance of Board allowance of such claims for the following kinds of expenses:

(1)

Property or services purchased or leased from the United States Government, its agencies, or its political subdivisions;

(2)

License or permit fees;

(3)

Insurance premiums;

(4)

Utility payments or utility connection charges;

(5)

General grant programs where advance funding is not prohibited and contracting party posts sufficient security to cover the amount advanced;

(6)

Grants of State funds authorized by statute;

(7)

Maintenance or service agreements;

(8)

Leases or rental agreements ;

(9)

Bond or coupon payments;

(10)

Payroll;

(11)

State, Federal; or County taxes;

(12)

Expenses that must be paid because of emergency circumstances;

(13)

Fees and expenses related to real property transactions such as the cost of obtaining title information, and the recording of documents; and

(14)

Other expenses expressly permitted by State statute as amended from time-to-time.

(b)

Each payment of claim made shall be supported by a fully itemized invoice or bill and certification of the City Controller, and the Board of Public Works shall review and allow the claim at its next regular or special meeting following the pre-approved payment of the expense.

(c)

Notice of any claims requested to be made in advance of Board allowance except for claims of a payroll nature, shall be simultaneously submitted by the City Controller to the Office of the City Clerk for informational purposes.

(Ord. No. 9883-08, § I, 11-24-08)

IC 36-4-8-14, addresses various miscellaneous City fiscal provisions and authorized the legislative body to pass an ordinance allowing money to be disbursed for lawful City purposes under a preapproved payment of claims procedure.

IC 6-1.1-20-7 et seq., which became effective on July 1, 2008, requires certain leases to be approved by resolution, with such provisions be a part of HEA 1001.